Operations & ERP · Purchase Management
Buy what you need, when you need it, with the right approvals
Purchase orders in KztOne start from stock levels or supplier quotes, go through your approval rules, and turn into stock receipts and expenses when goods arrive.
- Included in
- Business and above
- Status
- Available now
- Module
- Operations & ERP
- Trial
- Included in the 7-day trial
Purchase orders linked to stock
Create a purchase order from a low-stock alert, a replenishment workflow or by hand. Expected quantities show as incoming stock. On delivery, record a goods receipt and the movement ledger updates on-hand quantities with the unit cost.
- Purchase drafts from low-stock rules
- Partial and full goods receipts
- Unit cost captured for stock valuation
Approvals before money leaves
Set thresholds so purchases above an amount, or from new suppliers, need a manager's approval. Requests arrive as notifications with the details and an approve or reject button; nothing is sent to a supplier until it is authorised.
- Amount-based and supplier-based approval rules
- Approvals by email, in-app or WhatsApp
- Full decision history on every order
Supplier records and performance
Suppliers are companies in KztOne with contacts, payment terms, currency and a history of orders, receipts and payments. Over time you see delivery reliability and price changes per supplier.
- Supplier contacts, terms and documents in one record
- On-time delivery and price history
- Supplier portal for order confirmation (Business and above)
What you get
- No unapproved spending
- Approval rules run on every purchase automatically.
- Accurate stock costs
- Receipts carry unit costs into inventory valuation.
- Better supplier decisions
- Reliability and pricing history inform who you buy from.
Questions
- Can purchases be created automatically?
- Yes. The Low stock replenishment workflow creates a purchase draft when stock falls below a threshold, notifies the inventory manager and requests approval. It never sends an order without authorisation.
- Does a goods receipt update inventory and expenses?
- Yes. A receipt records a stock movement with unit cost and creates the matching expense or supplier bill so finance and inventory agree.
- Can suppliers confirm orders themselves?
- On Business and above, suppliers get a portal link to confirm quantities and delivery dates without logging in to your workspace.
- Which KztOne plan includes purchase management?
- Purchase Management is included in the Business plan and above. Every new workspace gets a 7-day trial of the full platform, so you can try it before choosing a plan.
Related
Inventory Management
Track stock accurately with a movement ledger, low-stock alerts and automatic updates from sales, purchases and returns. Sync stock to WooCommerce. Free trial.
Supply Chain Management
Connect suppliers, purchase orders, incoming stock, warehouses and deliveries in one system. See lead times, delays and stock in transit. Business plan up.
Approval Workflows
Route purchases, expenses, discounts, refunds and campaigns to the right approver by amount or category. Approve from email, app or WhatsApp. Growth and above.
Expense Management
Record expenses with receipts, route them to the right approver, track budgets and see where money goes. AI reads receipts on Business plans. Free to start.
See it with your own data
Create a workspace, import your records and try every feature free for 7 days.