Does KztOne manage timetables and grades?

No. KztOne covers admissions, records, fees and communication. Academic management stays with your school system; many schools use both.

Can I send a notice to all parents in one class?

Yes. Segment parents by class and send a WhatsApp campaign with an approved template, or an email.

Can parents pay fees online?

Yes. Each fee invoice has a Pay now link through Paystack. Payments are recorded and receipted automatically.

Which plan fits a 300-student school?

Growth for a small admin team; Business if you need the parent portal, more users and branches for multiple campuses.

KztOne for Schools & Training Businesses

From enquiry to enrolment to fees paid, with parents kept informed on WhatsApp

Schools and training providers sell places, collect fees in instalments and communicate constantly with parents and students. KztOne runs admissions as a pipeline, bills fees with reminders and keeps every family's record in one place.

Start free for 7 days See pricing

Industry: Education
Modules: 9 highlighted
Templates: 4 preinstalled
Trial: Every feature for 7 days

Admissions that do not leak

Enquiries from the website, open days and WhatsApp become leads. The admissions pipeline tracks each family from enquiry to visit to offer to enrolment, with instant replies and follow-up tasks.

Enquiries from forms and WhatsApp
Admissions pipeline with stages
Visit booking with reminders
AI replies to common questions about fees and programmes

Students, parents and documents

A Students object holds class, programme, guardian links and documents; parents are contacts with communication history. Reports, certificates and letters attach to the student.

Students as custom objects linked to parent contacts (Growth and above)
Documents per student
Class and programme fields you define
Parent portal for invoices and notices (Business and above)

Fees collected on time

Termly or monthly fee invoices with instalments, Pay now links and reminders by WhatsApp and email. Statements show outstanding balances per family; receipts go out automatically.

Fee invoices with instalments
Reminders on WhatsApp before and after due dates
Family statements
Receipts on payment

What you get

Higher enrolment: Every enquiry is answered and followed up.
Fees on time: Reminders and online payment reduce arrears.
Parents informed: Notices and updates on the channel they read.

Features this setup leans on

Lead Management
Capture leads from forms, WhatsApp and social, assign them instantly, and follow up until they convert.
Free plan and above
Sales Pipeline & Deals
Visual pipelines with stages, values, probabilities and expected close dates, plus forecasts from real history.
Free plan and above
Custom Objects & Build Your Own Tools
Create your own record types, fields, forms and views (properties, vehicles, students, assets) without a developer.
Growth and above
Invoicing
Professional invoices and quotations with hosted payment pages, reminders and recurring billing.
Free plan and above
Invoices on WhatsApp
Send invoices, quotations and receipts to customers on WhatsApp as well as email, with a Pay now link.
Starter and above
WhatsApp Marketing (WhatsApp Mark)
Broadcast approved templates to opted-in segments from your own number, with delivery, read and reply tracking.
Starter and above
Document Management
Store invoices, contracts, receipts and files against the customer, order or deal they belong to.
Free plan and above
Appointment Scheduling
Book meetings, consultations and site visits, with reminders by WhatsApp and email.
Starter and above
Customer & Supplier Portals
Customers see orders, invoices and tickets; suppliers confirm orders, without a KztOne login.
Business and above

Workflows switched on for you

Each one is a When, If, Then rule you can read, test and edit. They start paused until you turn them on.

New lead → call within the hour
When a lead arrives from any channel, create a call task due within an hour and tell the owner.
When lead created · 2 actions
Invoice overdue → reminder + tell the owner
When an invoice becomes overdue, send the customer a polite reminder with the pay link (email and WhatsApp) and tell the owner.
When invoice overdue · 2 actions
Deal won → customer, onboarding task, welcome email
When a deal is won, mark the contact as a customer, create the onboarding task and send a welcome email.
When deal won · 3 actions
New customer welcome (3 messages)
When someone becomes a customer: a welcome on WhatsApp now, tips by email after 3 days and a feedback request after 2 weeks.
When contact lifecycle changed · 5 actions

Questions

Does KztOne manage timetables and grades?: No. KztOne covers admissions, records, fees and communication. Academic management stays with your school system; many schools use both.
Can I send a notice to all parents in one class?: Yes. Segment parents by class and send a WhatsApp campaign with an approved template, or an email.
Can parents pay fees online?: Yes. Each fee invoice has a Pay now link through Paystack. Payments are recorded and receipted automatically.
Which plan fits a 300-student school?: Growth for a small admin team; Business if you need the parent portal, more users and branches for multiple campuses.

See it with your own data

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